HR Administrator - Gaborone

HR Administrator (HR Operations, Immigration compliance, Contract Management & Compliance)

Are you committed to  creating a positive and compliant work environment, with a particular focus on the complexities of immigration law in Botswana? Do you thrive in dynamic, fast-paced environments and enjoy solving complex operational challenges in a creative and agile way? Do you see Human Resources as crucial to an organization's success, and dream of being a true business partner?

Enko Education is seeking a highly motivated and experienced HR Administration professional with a strong background in Botswana immigration law. This role is pivotal in ensuring our HR practices are not only legally sound but also contribute to a positive and productive employee experience. You will be the go-to expert on all matters related to immigration, ensuring compliance with current regulations and proactively anticipating future changes.

Your deep understanding of Botswana immigration laws, coupled with your broad HR administration experience, will allow you to develop and implement effective policies and procedures. You will be responsible for managing all aspects of the employee lifecycle, from onboarding to offboarding, with a particular emphasis on visa applications, work permits, and other immigration-related documentation. You will also play a key role in advising management on immigration-related risks and best practices.

Beyond your technical expertise, you are a highly organized and detail-oriented individual with excellent communication and interpersonal skills. You are comfortable working independently and as part of a team, and you possess a strong sense of ownership and accountability. Your ability to navigate complex situations and find creative solutions enables you to challenge workplace challenges. Your dedication to fostering a positive and inclusive culture helps create an environment where employees feel valued and supported, driving overall engagement and organizational success.  ..

This role requires a minimum of 4 years of experience in HR administration, with a demonstrable focus on Botswana immigration law. Experience working in a multi-cultural environment is a plus. You must be proficient in payroll softwares and HRIS and possess strong analytical and problem-solving skills.

This is a unique opportunity to make a real impact on the future of education in Africa. If you are a driven and experienced HR professional with a passion for immigration law and a desire to contribute to a growing organization, we encourage you to apply.

Key Responsibilities:

Contract Management & Compliance:

• Draft, review, and manage employment contracts, ensuring they align with Botswana labor laws and company policies.
• Maintain an organized system for contract renewals, amendments, and terminations while ensuring legal compliance.
• Provide contract interpretation and advice to management and employees to mitigate risks and ensure clarity on terms and conditions.

Immigration Law & Visa Compliance:

• Support the business in hiring expatriates by ensuring compliance with Botswana’s immigration laws.
• Assist in managing work permit applications, renewals, cancellations, and visa processes in a timely manner.
• Ensure compliance with visa sponsorship requirements, employee work status verification, and immigration record-keeping.
• Liaise with relevant authorities to facilitate smooth employment processes for expatriate staff.

HR Administration & Process Management:

• Manage and maintain HR records, employee files, and HR databases with accuracy and confidentiality (in an HRIS)
• Support the implementation and execution of HR policies and procedures, ensuring smooth HR operations.
• Assist in the recruitment of certain roles, onboarding, and offboarding processes, ensuring a seamless employee experience.
• Support  training and development initiatives in line with company objectives.
• Handle HR reporting and compliance audits to ensure adherence to labor laws and company policies.
• Respond to employee queries related to HR policies, benefits, and company procedures.

Payroll & Benefits Administration:

• Run  an accurate and timely payroll process, under the patronage of the regional HRBP.
• Maintain and update records related to employee compensation, benefits, and deductions.
• Ensure compliance with statutory deductions, tax obligations, and benefits administration.

Employee Relations & Discipline:

• Advise management on disciplinary procedures, ensuring fairness, consistency, and legal compliance.
• Support the HRBP in drafting and issuing disciplinary notices, warning letters, and termination letters in accordance with labour laws and company policies.
• Minute taking in conducting disciplinary hearings, ensuring due process is followed.
• Support HRBP in handling  employee grievances, mediating disputes, and ensuring conflict resolution aligns with legal and ethical standards.
• Support initiatives to create a positive work culture and employee engagement strategies.

Social Relations:

• Assist Heads of School (HoS) in understanding their obligations regarding employee representation within their establishment and ensuring compliance with legal requirements.
• Support efforts to maintain a positive and inclusive work environment by assisting with employee engagement activities and addressing workplace concerns.

Ideal profile:

• Agile in adapting to changing environments, with a rigorous/reliable, analytical, self-driven mindset and long-life learner 
• Bachelor’s Degree or Diploma in Law, Human Resources, Business Administration or a related field.
• Strong proven knowledge of Botswana’s labor and immigration laws
• Minimum 3 years’ experience in HR administration, compliance and  contract management.
• Excellent verbal and written communication skills with strong attention to detail.
• Strong problem-solving skills with a keen understanding of risk management.
• Ability to multitask and work under pressure in a fast-paced environment.
• Proficiency in HRIS systems, Google Suite (Docs, Sheets, etc.), and Microsoft Office Suite.
• Proficiency in English (knowledge of local languages is an advantage).

Why Join Us?

• Be part of a growing organization that values HR as a strategic partner.
• Opportunity to work on diverse HR challenges, impacting both employees and business success.
• Work in a supportive and dynamic team where your expertise in HR administration, compliance, and employee relations will be highly valued.
• Career growth opportunities in HR operations and business transformation.

If you are a detail-oriented, organized, and compliance-driven HR professional, we encourage you to apply and become a key player in shaping our workforce success!

Enko Education schools are committed to protecting children and promoting their well-being. We expect all staff, volunteers and partners to share this commitment. Child protection questions will be included in recruitment to ensure appropriate qualifications and background, thereby minimizing the risk of abuse and ensuring a safe and nurturing environment for all our students.

About Enko Education 

Enko Education is a growing network of African international schools, which aims to increase access to the world's leading universities for African students.

We designed Enko Education schools to provide students in Africa with exceptional preparation to access the best universities. This preparation focuses on three pillars: high-quality international programs leading to the prestigious International Baccalaureate program; an exceptional learning experience; a university admission assistance program that supports our students in their university applications.

In four years, Enko Education has opened fifteen schools in Senegal, Cameroon, Mozambique, Ivory Coast, Mali, Burkina Faso, Botswana, Zambia and South Africa. The group will now accelerate its growth with the objective of managing 60 schools in the next seven years. Financial institutions known around the world, such as Proparco (AFD Group), I & P, Oiko Credit and LiquidAfrica, support Enko Education in its ambitions.

Enko Education is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Enko Education schools are committed to child safeguarding and promoting the welfare of students and young people and expect all staff, volunteers, and other third parties to share this commitment. Safer recruitment practices and pre-employment checks will be undertaken.

About Enko Education

Enko Education is a fast-growing group of African international schools, increasing access to the world's best universities for learners across Africa.

Enko Education has developed innovative programmes leading to globally recognised and sought-after qualifications. Since the opening of its first school in Yaoundé in September 2014, Enko Education has established an African group of 15 international schools in 10 countries in Sub-Saharan Africa. More than 7,000 students from primary to secondary benefit from international education at a fraction of the cost charged by other international schools on the continent. We provide individualized counselling to our learners to support them in selecting the right universities and then securing both admission and financing for their studies. We offer an outstanding learning experience striving to educate our learners with Africa at heart and the world in mind.

The Enko Education model has already yielded outstanding results with graduates currently enrolled in some of the most prestigious universities worldwide such as Yale College in the USA, Sciences Po and Ecole Polytechnique in France and the University of Toronto in Canada.

We are financially supported by international development institutions and funds including Proparco, I&P, Adiwale, BIO Invest, Oiko Credit and Liquid Africa, to achieve our growth objective of reaching 20,000 students by 2028.

For 2025, we plan to acquire new schools in countries including but not limited to Uganda, Kenya, Tanzania, Zambia, Zimbabwe, Angola, and South Africa (countries are subject to change).